Employers use the W3 form to report the complete combined income of employees to the Internal Revenue Service (IRS) and Social Security Administration (SSA). Employees whose W-2 form is submitted twice must file the W3 form to summarize the total salary and the tax withholding amount. If you are wondering how to file and Print W3 in QuickBooks Desktop, you are at the right place. This blog is a complete guide following which you can easily print your W3 federal form in QuickBooks.
Following this blog thoroughly will help you file and print your w3 form effortlessly. In case you find this guide hard to follow or have any other queries, dial 855-955-1942 to connect with the team of professionals on a direct call and consult your issues
Here’s How to File and Print the W3 Form in QuickBooks
Filling form W3 depends on how your W-2 is filed with the Social Security Administration (SSA) or in these conditions:
If you mail the W-2 Copy A to the SSA, you’ll need to file Form W3 along with the W-2 Copy A.
You don’t need to file W3 file Form W3 if we file your W-2s for you, or you file them electronically with our payroll services.
Select your product below to get a report that helps you fill out Form W3. Following the steps below, you can find the information you require to file the federal W3 form.
Select Employees and Payroll from the Reports menu.
Choose the Payroll Summary option.
Make sure your time range covers the entire date in your calendar.
Finally, select Print to get all the information you need to e-file the W3 form.
Once you file form W3, you just need to print it so you can share it with your employees as a file copy. Here’s how you can print the W3 form:
Step 1: Get the W-2 Paper
Go to the Intuit official site and move to the QuickBooks Checks & Supplies page.
Select Tax Products and then click Blank W-2 kits.
Follow the on-screen instructions to complete this order:
You can get 3 or 4 perforated papers using QuickBooks Payroll, QuickBooks Payroll Enhanced, or Standard.
You can only get four perforated papers if you are a QuickBooks Desktop Payroll Assisted user.
Step 2: Print the W3 Form
First, choose your QuickBooks product and follow the steps below to print the W3 form.
In QuickBooks Desktop Payroll Assisted
You can start printing W3 forms by January 10. If you selected Intuit, you only need to print whenever your employee loses the W3 form or doesn’t get it.
Go to the Employees menu and then select Payroll Center.
Move to the File Forms tab and select View/Print Forms &W3s.
Enter your payroll PIN and then click OK.
Further, select the W3s tab.
Choose the year you want to print your W3 and then select all or individual employees.
Click on the Open/Save Selected button.
Select the applicable reason why you are printing the W3 form.
Go to File in Adobe Reader and then select Print.
Note: If you print the W3 form because your employee either lost it or didn’t get it, write the REISSUES STATEMENT on the top and include or follow the W3 form instructions.
In QuickBooks Desktop Payroll Enhanced or Standard
If you are using QuickBooks Payroll Enhances or Standard, you can print the W3 form after 1 January.
Note: Before moving further, ensure your QuickBooks and the payroll tax table are updated to the latest release.
Go to the Employees menu and select Payroll Tax Forms & W-2. Then, choose Process Payroll Forms.
Select the File Forms tab and Annual Form W-2/W3 - Wage and Tax Statement /Transmittal.
Now, click on Create Form and choose all or individual employees to file.
Choose the year and click OK.
Select all or individual employees to print.
Once done, click Submit Form and follow the on-screen instructions to print.
After following this guide, you can print W3 in QuickBooks Desktop easily. However, if you face any issues while following this guide or have any related queries, dial 855-955-1942 to contact QB experts and let them handle this task on your behalf.
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